29 Aug

Executing Process Group

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DIRECT AND MANAGE PROJECT EXECUTION
Inputs
     Project Management Plan
     Approved Change Requests
     OPAs
     EEFs
Tools and Techniques
     Expert Judgement
     PMIS
Outputs
     Deliverables
     Work Performance Information
     Change Requests
     PMP Updates
     Project Document Updates
PERFORM QUALITY ASSURANCE
Inputs
     Project Management Plan
     Quality Metrics
     Quality Control measurements
Tools and Techniques
     Plan Quality and Perform Quality Control tools and techniques
     Quality Audits
     Process Analysis
Outputs
     PMP Updates
     OPA updates
     Change Requests
     Project Document Updates
ACQUIRE PROJECT TEAM
Inputs
Project Management Plan
EEF
OPA
Tools and Techniques
Pre Assignment – Done for a competitive proposal and may be a part of
Project Charter.
Negotiation
Acquisition
Virtual Team
Outputs
Project Staff Assignments
Resource Calendars
PMP Updates – may not be limited to the updates to HR plan, such as incase
of skill gaps for the staff required, other plans may require updates.
Develop Project Team
Inputs
Project Staff Assignments
Resource Calendars
PM Plan
Tools and Techniques
Co-location
Team Building
Interpersonal Skills (Soft Skills)
Training
R&R
Ground Rules
Outputs
Team Performance Assessment
EEF updates. (E.g. Employee Training Records and skill assessments.)
Manage Project Team
Inputs
Project Staff Assignments
PM Plan
Team Performance Assessments
Performance Reports
OPAs
Tools and Techniques
Observation and Conversation
Project Performance Appraisals
Conflict Management
Issue log
Interpersonal Skills
Outputs
EEF updates
OPA updates
Change Requests – Staffing changes can lead to change to PM Plan.
PMP updates
DISTRIBUTE INFORMATION
Inputs
Project Management Plan
Peroformance Reports
OPAs
Tools and Techniques
Communication Methods
Information Distribution Tools
Outputs
OPA updates
MANAGE STAKEHOLDER EXPECTATIONS
Inputs
Stakeholder Register
Stakeholder Management strategy document (10.1.3.2)
PM Plan
Issue Log
Change Log
OPA
Tools and Techniques
Communication Methods
Interpersonal skills
Management Skills
Outputs
OPAs
Change Requests
PMP updates
Project Document Updates
What is differencre between Report Performance and Distribute Information?
CONDUCT PROCUREMENTS – The process of obtaining seller responses, selecting
a seller and awarding a contract.
Inputs
PM Plan
Procurement Documents
Source Selection Criteria
Qualified Seller list
Seller Proposals
Project Documents
Make-or-buy decisions
Teaming Agreements
OPAs
Tools and Techniques
Bidder Conferences
Proposal Eval Techniques
Independent Estimates
Expert Judgement
Advertising
Internet Search
Procurement Negotiations
Outputs
Selected Sellers
Procurement Contract Award
Resource Calendars
PMP updates
Project Document Updates

28 Aug

4.5 Perform Integrated Change Control

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Inputs
PM Plan
Change Requests
Work Performance Information
OPA, EEF
Tools and Techniques

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Expert Judgement
Change Control Meeting
Outputs
Change Request Status updates
PM Plan updates
Project Document Updates
20 Aug

PMP – Brain dump of difficult topics

0. Net Present Value  (Formulae)
1. Internal Rate of return
2. Law of diminishing returns
3. Journey to Ablene: Committee decisions can have the paradox outcome, that a jointly made or approved decision is not desired by any individual group member. ( Taken from Oliver Lehmann.)
4. Staffing management plan contains
-  Training needs
-  Recognition and Rewards
- Release criteria
5. Point of Total assumption. This is where seller assumes the cost. The costs have become so large in a fixed price contract (FPIF) that there is no benefit attached.
6. Motivational Theories
- McClelland Achievement Theory
- McGregor X and Y
- Maslow
Self-transcendence
Self-actualization
Esteem
Love and belonging
Safety needs
Physiological needs

Expectancy Theory
Herzberg – Hygiene theory
7. Funding Limit Reconciliation
8. Return on Investment
9. Cost baseline:
10. Network Templates or Schedule Network Templates
Expediting the preparation of networks of project activities. Useful when project includes identical or nearly identical deliverables.
11. Constructive change request: A direction by the buyer or an action taken by the seller that the other party considers an undocumented change to the contract. This can lead to a claim.
12.  A Risk Management Plan includes:
Methodology
R & R
Budgeting
Timing
Risk Categories
Definitions of Risk categories and Impact
Probability and Impact Matrix
Revised Stakeholders’ tolerances
Reporting Formats (strange but yes)
Tracking
13. Liquidated damages (LDs) are contractually agreed payments in order to cover the customer’s costs caused by late completion or failure to meet specifications by the contractor. ( Oliver Lehmann)
14 . Perform Integrated Change Control : This process includes configuration management activities such as
- Configuration Identification.
- Configuration Status Accounting.
- Configuration verification and Audit.
15. When Requirements Documentation is done?
16. Basis of Estimates include:
17 Assumptions Analysis is used during Identify Risk process.
18 Quality Control
Prevention – Keeping errors out of process
inspection – Keeping errors out of the hands of customer
Attribute Sampling – Result either conforms or not conforms
Variables Sampling – Result is rated on continuous scale. (measures degree of conformity)
Tolerance – Specified range of acceptable limits
Control Limits – thresholds, indicating if the process is out of control.
Hard logic – Mandatory Dependencies
Soft logic – Discretionary or preferential. ( Such as best practice).
19 The PM team is a subset of Project Team (Core, Executive or Leadership Team) :The Sponsor works with the PM team, assisting in matters such as funding, clarifying scope, monitoring progress and influencing others for benefit of the project. Ground rules establish clear expectations regarding acceptable behaviours by Team members.
20. Weighting System can be used to select a Seller. (Subjective)
21. Communications Management Plan: Comm needs and expectations of the project, how and in what format information will be communicated, when and where communication  will be made and who is responsible for providing the information.
22. Stretch Assignment
23. Scope Creep – Uncontrolled Changes.
24. Active Risk Acceptance: Most common way is to build contingency reserve(time, money or resources).
25. Burn Rate – Inverse of CPI.
26 CPAF – The award is decided by the Buyer and generally not subjected to appeals.
27 Sensitivity Analysis – tornado diagrams.
28 Passive acceptance of risk requires no action except to document the strategy, leaving the project team to deal with the risk when it occurs.
Accept is a risk strategy for both, POSITIVE and NEGATIVE risks.
29 Joint Quality policy can help is multiple vendors environment. Project Team should ensure that participating orgs are aware of the policy.
30 Variance Analysis is used for control processes – control scope, schedule etc and Report Performance Process also.
31 In earned value management technique, Cost Performance Baseline is also referred as PMB – Performance Measurement Baseline. Cost Performance Baseline is used to assess funding requirements.
32 A heuristic is BEST described as a Rule of Thumb.
33. Conflicts on projects caused by
- Schedule
- Project Priorities
- Resources
- Technical Opinions
34. Who determines the role of a Stakeholder?
35. Read Risk Reserves.
36. Matrix – Read Weak, Strong
37. What is RPN number?

38
AS A PROJECT MANAGER OF A RESEARCH PROJECT WHICH IS IN THE MIDDLE OF THE EXECUTION YOU REALIZE THAT YOUR ORIGINAL ESTIMATES WERE FLAWED AND ARE NO LONGER VALID. WHICH OF THE FOLLOWING FORMULA WOULD HELP YOU TO DEVELOP A FORECASTED ESTIMATE TO COMPLETE (EAC)?
HERE AC IS THE ACTUAL COST, EV IS THE EARNED VALUE ETC IS ESTIMATE TO COMPLETE, CPI IS COST PERFORMANCE INDEX AND BAC IS BUDGET AT COMPLETION
EXPLANATION : ANSWER (A) EAC = AC + BOTTOM UP ETC. IN THIS SCENARIO THE NEW FORECASTS FOR ESTIMATE TO COMPLETE (EAC) WOULD BE BASED ON NEW ESTIMATES TO COMPLETE THE REMAINING WORK OR ETC. THE MOST COMMON EAC FORECASTING APPROACH IS A MANUAL , BOTTOM-UP SUMMATION BY PROJECT TEAM . PLEASE REFER TO PMBOK 4TH EDITION PROJECT COST MANAGEMENT PN 184 FOR MORE DETAILS.
Problem Solving and Compromise are two best conflict resolution techniques,
in that order.

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